Sysmo Resource Management

Solution type: Facility resource booking and management system
Sector: Organizations with flexible seating / Corporate offices

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What is Sysmo Resource Management?

Sysmo Resource Management is a web tool for coordinating and booking physical spaces within offices. It’s designed for organizations using flexible seating, enabling employees to reserve workstations or meeting rooms simply, in advance, and from any device.

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Key features

System administration

Admins can:

• Create, edit, or deactivate users
• Create and edit buildings, including:
  • Name
  • City
  • Country
  • Address
• Manage floors within each building, linking:
  • Floor name
  • Associated building
  • A floor plan or layout showing resource locations

Resource management

Two main resource types:

• Workstations, reservable by full day
• Meeting rooms, reservable in 30-minute slots

Each resource includes:

• Name
• Location (floor and building)
• Reference position on the layout
• Optional attributes (free text, visible on the resource detail)

Booking overview

From the admin module:

• View occupancy and availability by building, floor, and resource
• Cancel bookings with a stated reason
• View usage statistics by:
  • Building
  • Floor
  • User
  • Resource type

User access

Each user can:

• See their active bookings
• Create new bookings through a guided flow:
  1. Select a building
  2. Choose a floor and view the layout with available resources
  3. Select the desired resource, date, and time
• Search for available resources by type (workstation or room) and date
• Add attendees for meeting room bookings

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Notes

• The system manages bookings; it does not verify real usage.
• All reports are based on registered bookings.
• Only the booking user or an admin can cancel a booking.
• Workstations can be booked up to 7 days in advance.